Bookkeeping + Accounting
Solving your bookkeeping headaches once and for all.
Quick answer: Bookkeeping means recording, categorizing and reconciling your business transactions every month so your books are accurate and tax-ready. Portside does this in QuickBooks Online.
Portside offers comprehensive bookkeeping and accounting services tailored for small businesses and nonprofits, ensuring your financial records are accurate, organized, and up to date. From managing day-to-day transactions and bank reconciliations to preparing financial statements and reports, we help you maintain compliance and gain clear insight into your organization’s financial health. Our team combines expertise with a streamlined, virtual approach, making it easy to stay on top of your finances while freeing you to focus on growing your business or mission.
Who This Is For:
- Small businesses & service providers
- Entrepreneurs & solopreneurs
- Nonprofit organizations
- Businesses and nonprofits who have outgrown or don't want to do their own bookkeeping
- Quickbooks users
Why Choose This Service
Your own dedicated accountant
Transaction categorization
Organized monthly financials
Business analytics and KPIs
Includes Quickbooks Online subscription
Intuitive user experience
1099 tax form issuance
Start a new business bank account
What's Included
Complimentary Quickbooks Online Subscription
We don't lock you into proprietary bookkeeping software - we give everyone a subscription to Quickbooks Online. It's industry-standard, and it's your data if you ever leave us.
Quickbooks ProAdvisors
All bookkeepers on staff are Quickbooks ProAdvisors - a.k.a. experts in everything Quickbooks!
Your Own Dedicated Bookkeeper
You will be assigned a dedicated bookkeeper with experience in your industry who will remain with you and learn about your business over the course of our work together.
Post Transactions & Reconcile Financial Accounts
We'll post your bookkeeping transactions and reconcile your financial accounts on a quarterly or monthly basis.
Organized & Up-to-Date Financial Reports
We'll provide comprehensive (and interactive!) financial reporting on a quarterly or monthly basis.
Our Intuitive, Secure Bookkeeping Portal
Exchange info with your bookkeeper and view financial reports via an easy-to-use portal, meaning you don't even need to learn how to use Quickbooks Online!
Interactive Financial Dashboards with Custom KPIs
We will build you an interactive financial dashboard, complete with any custom Key Performance Indicators (KPIs) that your business already uses.
Unlimited Chats with your Bookkeeper
Your bookkeeper is always available to you via chat in our secure portal, with a service-target 24-hour response time.
Mobile App
Your information and interactive financial reporting are also available on-the-go on a super easy-to-use mobile app for Apple and Android devices.
Easy Onboarding & Review of Year-To-Date Accounting
When you sign up for bookkeeping services, we'll go through a simple onboarding process to gather necessary info about your business, as well as review the bookkeeping you've already completed for the year so far.
Annual Issuance of 1099 Tax Forms
We'll handle issuing 1099-NEC and 1099-MISC forms at the end of the year, as well as gathering any W-9 forms from vendors throughout the year.
Year-End On-Time Book Closure for Tax Prep
We guarantee your books will be closed well in advance of any need for tax filings for your business. (We can handle your tax filings too!)
Complimentary Business Bank Account
If you don't have a business bank account set up yet, we can get you started with one!
Optional Add-ons
Bookkeeping Setups & Catchups
Get your business started on the right foot with a customized accounting system tailored to your needs, or bring your books up to date quickly and accurately, no matter how far behind.
State Sales Tax Filings
Stay compliant with accurate and timely sales tax reporting and remittance.
Back Office Services (AR/AP)
Streamline invoicing, bill pay, and cash flow management with done-for-you support.
Payroll Services
Simplify payroll with accurate processing, tax filings, and employee compliance.
Business Tax Prep & Filing
File your business taxes with confidence through expert preparation, compliance, and strategic guidance.
Reasonable Compensation Analysis for S-Corp Owners
Ensure IRS compliance with data-backed salary benchmarks for S-Corp owners.
Tax Relief & Resolution
Whether it's filing overdue returns, reducing tax debt, or negotiating penalties, we've got you covered.
Merchant Services
Merchant processing services for small businesses. No hidden fees. No long-term contracts. Just honest, transparent pricing — from a firm that already knows your books.
Related Guides
Frequently Asked Questions
What type of businesses does Portside work with?
Portside works exclusively with service-based businesses, entrepreneurs, and nonprofit organizations. This may include (but is not limited to) medical providers, restaurants, online creators, influencers, entrepreneurs in the service industry, janitorial providers, and other professional service providers.
For bookkeeping/accounting services only, we do not work with businesses whose main purpose is to sell products.
Does Portside handle sales tax filings?
Yes! We can handle filing sales and use tax returns for your business, no matter how many states you do business in!
Does Portside handle my W-2 and 1099 forms?
Sure do!
If you have payroll services with us, that includes preparation, filing, and mailing of W-2 forms, as well as 1099 forms for contractors paid through your payroll software package.
If you have bookkeeping services with us, that includes preparation, filing, and mailing of 1099 forms to all necessary vendors and independent contractors.
We can also provide 1099 services even if your books aren't done by Portside - we would just need some extra information from you to ensure everything is up to snuff.
Can I migrate from another bookkeeping or accounting system?
Yes, we have done this for a number of clients!
If you're already working with a system and love it, we wouldn't dream of making you switch - as long as we are familiar with it! We prefer to set up new clients on Quickbooks Online, but also work with Xero, Freshbooks, and Wave.
Do you provide bookkeeping and payroll software?
Yes, we use industry-standard bookkeeping and payroll software that you will gain a subscription to as part of our services.
For bookkeeping, we prefer Quickbooks Online as we are Quickbooks ProAdvisors (meaning we are experts in everything to do with Quickbooks).
For payroll, we usually use Gusto.
If you are already using a bookkeeping or payroll system you love, that's okay with us - provided that we know how to use it so we can work together! We help clients with Quickbooks Online, Xero, Freshbooks, Wave, Gusto, ADP, OnPay, and more.
Is there support included? Can I ask questions?
Absolutely! Support and questions are included in your plan, and actively encouraged. Bookkeeping and payroll are services that are very much a two-way street when it comes to communication, so I expect to develop communication with you on a regular basis.
What do I need to know to start bookkeeping services?
We have three requirements that allow us to deliver the most accurate bookkeeping and accounting services:
- Electronic transaction access from your bank (most banks have this)
- Expense reporting software (we get you set up on Quickbooks Online)
- No commingling of personal expenses in your business - this is a big one!
Professional Resources
Our services are designed to meet professional standards and regulatory requirements. For additional information about tax compliance and best practices, we recommend consulting:
- Internal Revenue Service (IRS) - Official tax information and forms
- American Institute of CPAs (AICPA) - Professional accounting standards
- Small Business Administration (SBA) - Business compliance resources
- IRS Exempt Organizations - Nonprofit tax requirements